Immediately after you post a job
Who can apply
After you post a job on Instawork Hiring, your position becomes visible to Pros in your area. Pros whose resume, interview, and/or Instawork shift history best match the job requirements will receive a push notification.
How Pros apply
Pros can browse available jobs in their area through Instawork and review details like responsibilities, pay, and location. Interested Pros must submit an application to your position and answer any screening questions you've included. After applying, candidates will be prompted to have a pre-screening call to answer questions based on the position.
Reviewing candidates
Most Pros apply within the first two weeks after the job is posted, though Pros can apply for a full 30 days.
Recommended candidates
Instawork recommends candidates based on several factors
Job criteria you specified
Candidate pre-screening interviews
Resume information
Exclusive Instawork performance data from any shifts worked on our platform
These recommendations help you quickly identify the most qualified candidates with proven track records, saving you time and increasing your chances of making a successful hire.
Invite Pros from the Instawork network
You can also invite qualified Professionals who haven't yet applied
Browse qualified Pros in the Instawork network under “Invite to Apply”
Click "Invite to apply" next to their profile to encourage them to apply for your position
This expands your candidate pool with pre-vetted talent, giving you access to more talent and increasing your chances of finding your hire
Managing candidates
Save candidates
Don’t lose track of great candidates! Create a shortlist of promising candidates to stay organized and focus on your top prospects
Click the "Save" button on their profile
Saved candidates will appear in the "Saved Pros" tab for easy access
Reject candidates
Instawork automatically rejects candidates who don't meet your basic requirements based on distance, whom you’ve previously blocked, or whose qualifications don't align with your job requirements. You can also remove candidates who aren't a good fit so you can focus on the right ones
Click the "Reject" button on their profile
All rejected candidates will be moved to the "Removed Pros" tab
Message candidates
Communicate directly with candidates to set up interviews, clarify experience, discuss specific job requirements, ask for references and more
Click on the “Send message” icon on a candidate's profile
Type and send your message
All conversations can be found at the top of your dashboard under “Messages”
Learn more information about best practices when engaging with candidates.
Evaluating candidates
Interview candidates
Interviews help you discover if a candidate truly fits your team and requirements
Schedule a candidate interview using Instawork's messaging system
Use the "Call Pro" button in the dashboard to speak with candidates – no need to exchange personal phone numbers
Take this time to explore their experience in depth and assess specific skills needed for your position
Schedule trial shifts
Trial shifts let you see a candidate's skills within your work environment, giving you confidence in your hiring decision
Select a candidate you want to assess
Click "Schedule Trial Shift"
Choose a date and time that works for both parties
Learn more about trial shifts and how they can help you make confident hiring decisions
Add team members to your hiring process
Involve recruiters and other members in your organization to help evaluate candidates and provide input on hiring decisions
Click "Invite Collaborators"
Enter the team member’s name and email address
Select their permission level
Send their invite
FAQs
How long will my job posting remain active?
Your job posting will remain active for 30 days.
Can I extend my job posting beyond 30 days?
Contact your account manager or Instawork support to discuss extending your job posting.
What happens if I find the right candidate before the 30-day period ends?
You can close your job posting at any time once you've found the right candidate.
If you have any questions, please reach out to your Instawork account manager.
* If shift data is not available, Instawork uses resume, certifications, and other non-shift data to match Partners with candidates. Candidate message response and interview attendance rate is based on information collected during a product trial period in 2024.